Creation of a Change Management Office - CMO (within a Transformation Office)
Large Global Retailer
Creation of a Change Management Office
Client was creating a shared service in support of multiple global brands to leverage top talent, business processes and efficiencies. They had created a Transformation office that was responsible for all transformation initiatives across the brands that both increased top line sales / customer engagement and decreased costs to impact the bottom line profits of the overall company.
Develop a Change Management Office that would live within the Transformation office and support each initiative in a consistent manner.
This meant establishing the CMO, providing the methodology to be used and building the templates, tools and resources to guarantee success of critical initiatives and keep employees engaged and part of the process.
This would not only guarantee success of these critical initiatives but also help keep their employees engaged and part of the process. This was to reach the following milestones:
Help them hire a new change management leader who would be assigned to the transformation team to lead the activity for the overall organization
Assist in setting up the CMO and help provide the methodology to be used and the templates, tools and resources to do so most efficiently
Assist in institutionalizing the office into the organization and ensure there is a clear understanding of the value the CMO will add and governance process in working with the CMO
Align the CMO with the Transformational initiatives
Conduct a change impact analysis to determine the level of change across ALL initiatives to ensure there is no “change fatigue”
Provide resources as needed to supplement the work around change management & training
Identify the purpose and vision of the organization that is aligned with the brands needs
Identify metrics of success on how success will be measured related to the internal “customers”
Design and establish a CMO vision & mission
Create change management methodology, tools and templates
Align the change management methodology with project management
Engage key leaders and stakeholders to support the CMO
Raise awareness of change management and the CMO
Develop change management knowledge & skills in employees around the model and template
Execute established change management process on all transformational projects to set an example and prove the value, establish small wins
Report out a dashboard on all change initiatives and how they are trending towards the established metrics
Measure and show change management results / successes in the audience's language
Change the culture to view change management as a key part of project implementations and as a competency and help create a change “capable” and “resilient” organization
Ensure the CMO is part of the planning of all critical initiatives so that OCM can be considered accordingly as part of the project methodology
Hired a Change Management Officer for the CMO
Created the standard of using Head, Heart and Hands as the Change Management Model
Helped create standard templates to be utilized for each transformational project – OCM in a box
Conducted a change impact analysis to review change across the organization and identify any over-lap and inefficiencies to be corrected.
Created an “adoption scorecard” that is reported on for each steering committee
Created a governance process on how each transformational initiative will incorporate change management and the level of “sophistication”